PRIVACY POLICY — TriStarVA
Effective Date: April 15, 2026
Website: https://tristarva.com
1. Introduction
TriStarVA (“we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website or engage with our services.
2. Information We Collect
a. Information You Provide:
• Name, email address, phone number, and company/practice name submitted through contact forms, demo bookings, or consultation requests.
• Employment-related information submitted by virtual assistant applicants through our careers portal.
• Employment-related information submitted by virtual assistant applicants through our careers portal.
• Any additional information you voluntarily provide during communications.
b. Information Collected Automatically:
• IP address, browser type, operating system, and device information.
• Pages visited, time spent on pages, referring URLs, and clickstream data.
• Cookies and similar tracking technologies (see Section 7).
3. How We Use Your Information
We use collected information to:
• Respond to inquiries and schedule consultations or demos.
• Match clients with qualified virtual assistants.
• Process career applications
• Improve our website, services, and user experience.
• Send relevant communications about our services (with your consent where required).
• Comply with regulatory requirements and compliance obligations.
4. How We Share Your Information
We do not sell your personal information. We may share information with:
• Service Providers: Third-party vendors who assist with website hosting, analytics, CRM, email delivery, and business operations.
• Clients & Assistants: Limited information necessary to facilitate staffing placements, subject to separate service agreements.
• Regulatory Compliance: When required by regulation, formal processes, or governmental requests.
• Business Transfers: In connection with a merger, acquisition, or sale of assets.
5. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your information. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.
6. Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this policy, comply with regulatory obligations, resolve disputes, and enforce agreements.
7. Cookies and Tracking Technologies
Our Site uses cookies and similar technologies to enhance functionality, analyze traffic, and personalize content. You can manage cookie preferences through your browser settings. Disabling cookies may affect Site functionality.
8. Third-Party Links
Our Site may link to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies.
9. HIPAA Awareness
While TriStarVA provides HIPAA-aware staffing support for healthcare clients, this website does not collect, store, or process Protected Health Information (PHI). HIPAA compliance obligations related to staffing engagements are addressed in separate service agreements.
10. Your Rights
Depending on your jurisdiction, you may have the right to:
• Access, correct, or delete your personal information.
• Opt out of marketing communications.
• Request information about how your data is used.
To exercise any of these rights, contact us using the information below.
11. Children's Privacy
Our Site and services are not directed to individuals under 18. We do not knowingly collect personal information from children.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date.
15. Contact
• Email: team@tristarva.com
• Phone: +1 (518) 897 7273
• Address: 418 Broadway #10562 Albany, NY, 12207, USA